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Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway | ||||||||||||||||
August 3, 2017 - Regular School Board Meeting | ||||||||||||||||
Date: Aug 03 2017
(6:00 p.m.)
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Student Showcase (None) | ||||||||||||||||
Invocation (Doug Matyi, Chaplain - Clay County Sheriff's Department) | ||||||||||||||||
Pledge of Allegiance | ||||||||||||||||
Call to Order (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. ) | ||||||||||||||||
1. Opening Comments | ||||||||||||||||
Minutes: Chairman Kerekes explained that Discussion Items D8, D9, D10, and D11 were moved to the beginning of the agenda following the consensus of the Board at its Workshop meeting on July 25, 2017. The district's financial advisor, Jon Ford, was present to answer questions and facilitate the signing of the required documents to proceed with the refinancing of the Certificates of Participation. |
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2. D8 - Consider adopting Resolution 17-03 authorizing the sale of Certificates of Participation, Series 2017, in a principal amount of not exceeding $9,000,000, for the purpose of refunding all of the Certificates of Participation, Series 2005B in order to achieve debt service savings. | ||||||||||||||||
Resolution 17-03 CCSB.pdf | ||||||||||||||||
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3. D9 - Recess the Regular meeting and convene a meeting of the Board of Directors of the Clay School Board Leasing Corporation | ||||||||||||||||
Minutes: A recess of the Regular meeting of the Clay County School Board was called at approximately 6:08 p.m. and a meeting of the Board of Directors of the Clay School Board Leasing Corporation was convened. |
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4. D10 - Consider adopting Resolution 17-04 authorizing the sale of Certificates of Participation, Series 2017, in a principal amount of not exceeding $9,000,000, for the purpose of refunding all of the Certificates of Participation, Series 2005B in order to achieve debt service savings. | ||||||||||||||||
Resolution 17-04 Leasing Corp.pdf | ||||||||||||||||
Minutes: The district's financial advisor, Jon Ford, explained the purpose of the Leasing Corporation and the process to move forward with the refinance. |
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5. D11 - Adjourn the Special meeting of the Board of Director of the Clay School Board Leasing Corporation and reconvene the Regular meeting | ||||||||||||||||
Minutes: Following approval, the School Board executed both Resolutions. Subsequently, the special meeting of the Board of Directors of the Clay School Board Leasing Corporation was adjourned at 6:16 p.m. and the Board reconvened its Regular meeting. |
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Recognitions and Awards (None) | ||||||||||||||||
Presenters | ||||||||||||||||
6. Cost Savings Report from Cenergistic, Inc. | ||||||||||||||||
Cenergistic PPT.pdf | ||||||||||||||||
Cost Avoidance ALL Centers.pdf | ||||||||||||||||
Minutes: Ms. Alisha Burris, who is the Vice President and Program Director for Cenergistic, Inc., used a visual presentation to review the primary goals of the district's partnership with Cenergistic and our cost savings. We are currently in Performance Year 2. In Performance Year 1, the district realized a 50% shared savings with the major energy expenditure being electricity (HVAC). Board questions and discussion followed the presentation. |
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School Showcase (Middleburg Elementary School - Principal Becky Wilkerson) | ||||||||||||||||
Scheduled Citizen Requests (None) | ||||||||||||||||
Presentations from the Audience (Public Comment) | ||||||||||||||||
7. Public Comments | ||||||||||||||||
Minutes:
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Consent Agenda | ||||||||||||||||
Superintendent | ||||||||||||||||
8. C1 - Minutes of Workshop on June 20, 2017; and Regular meeting on June 29, 2017 | ||||||||||||||||
Minutes Jun 20 Workshop.pdf | ||||||||||||||||
Minutes June 29, 2017 Regular Mtg.pdf | ||||||||||||||||
Human Resources | ||||||||||||||||
9. C3 - Personnel Consent Agenda - August 3, 2017 | ||||||||||||||||
Personnel Consent Agenda 8 3 2017.pdf | ||||||||||||||||
IN-Curriculum and Instruction | ||||||||||||||||
10. C4 - Contract with Bricks 4 Kidz | ||||||||||||||||
Bricks 4 Kidz contract.pdf | ||||||||||||||||
Instruction-Instructional Resources | ||||||||||||||||
11. C5 - Approve for advertising the Instructional Resources Procedures Manual | ||||||||||||||||
CCDS Instructional Resources Department Procedures Manual.pdf | ||||||||||||||||
Key Elements Impacted by HB 989.pdf | ||||||||||||||||
Summary of Updates to Instr Resources Manual.pdf | ||||||||||||||||
Instruction-K-12 Academic | ||||||||||||||||
12. C6 - Approval of Out of County Student Travel | ||||||||||||||||
August 2017 - Student Travel.pdf | ||||||||||||||||
13. C7 - Renewal of "Cooperative Agreement with the School Board of Clay County and Department of Juvenile Justice." | ||||||||||||||||
August 2017 - DJJ Agreement.pdf | ||||||||||||||||
14. C8 - Renew the "Agreement Between the School Board of Clay County and AMI Kids" | ||||||||||||||||
August 2017 - AMI Kids Agreement.pdf | ||||||||||||||||
15. C9 - Renewal of "Dual Enrollment Articulation Agreement Between District School Board of Clay County and District Board of Trustees St. Johns River State College" | ||||||||||||||||
August 2017 - 2017-18 SJRSC Dual Enrollment Agreement.pdf | ||||||||||||||||
16. C10 - Renewal of "Collegiate High School Contract Between Clay County School Board and District Board of Trustees of St. Johns River State College" | ||||||||||||||||
August 2017 - 2017-18 SJRSC Collegiate High Agreement.pdf | ||||||||||||||||
17. C11 - "Navy National Defense Cadet Corps" agreement between the US Navy and the School Board of Clay County | ||||||||||||||||
August 2017 - NNDCC US Navy Agreement for OLH.pdf | ||||||||||||||||
Instruction-Climate and Culture | ||||||||||||||||
18. C12 - Family Education Program/Clay Action Coalition | ||||||||||||||||
Family Education Program Agreement.pdf | ||||||||||||||||
Business Affairs | ||||||||||||||||
19. C13 - 2017-2018 Proposed Allocation Changes | ||||||||||||||||
2017-2018 Proposed Allocation Summary Sheet.pdf | ||||||||||||||||
Business Affairs-Accounting | ||||||||||||||||
20. C14 - Warrants and Vouchers for June 2017 | ||||||||||||||||
June 2017 Warrants & Vouchers.pdf | ||||||||||||||||
21. C15 - Petty Cash Funds for 2017-2018 Fiscal Year | ||||||||||||||||
Business Affairs-Property | ||||||||||||||||
22. C16 - Monthly Property Report - June, 2017 - Furniture/Equipment | ||||||||||||||||
Furniture-Equipment Report-June, 2017.pdf | ||||||||||||||||
23. C17 - Monthly Property Report - June, 2017 - AV Materials | ||||||||||||||||
Audiovisual Report-June, 2017.pdf | ||||||||||||||||
24. C18 - Monthly Property Report - June, 2017 - Software | ||||||||||||||||
Software Report-June, 2017.pdf | ||||||||||||||||
25. C19 - Monthly Property Report - June, 2017 - Vehicles | ||||||||||||||||
Vehicles Report-June, 2017.pdf | ||||||||||||||||
26. C20 - Deletion of Certain Items Report - August, 2017 | ||||||||||||||||
Deletion Report-August, 2017.pdf | ||||||||||||||||
Operations-Facilities | ||||||||||||||||
27. C21 - Pre-Qualification of Contractors | ||||||||||||||||
TableBoardBackup, 8,3,17.pdf | ||||||||||||||||
28. C22 - School Naming Committee Member Selection – Elementary School “Y” | ||||||||||||||||
Y Naming Committee.pdf | ||||||||||||||||
29. C23 - County-Wide Civil Engineering Services Contract Award | ||||||||||||||||
30. C24 - County-Wide Architect Contract Award | ||||||||||||||||
Operations-Food & Nutrition | ||||||||||||||||
31. C25 - Approval of Petty Cash and Change Fund checks for Cafeteria Managers, Food & Nutrition Services Coordinators, and Food & Nutrition Services Director for the 2017/2018 School Year. | ||||||||||||||||
32. C26 - Mobile Food Truck | ||||||||||||||||
Nassau Article.pdf | ||||||||||||||||
Alachua Article.pdf | ||||||||||||||||
Alachua Bid.pdf | ||||||||||||||||
Adoption of Consent Agenda | ||||||||||||||||
33. Adoption of Consent Agenda | ||||||||||||||||
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CCEA Update (Renna Lee Paiva) | ||||||||||||||||
CESPA Update (None) | ||||||||||||||||
Superintendent's Update and Presentations | ||||||||||||||||
34. Superintendent's Remarks | ||||||||||||||||
Minutes: Comments from Superintendent Davis included the following:
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Discussion Agenda | ||||||||||||||||
School Board Member | ||||||||||||||||
35. D1 - Appoint one Board member and one citizen member to serve on the 2017 Value Adjustment Board (Mrs. Kerekes) | ||||||||||||||||
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36. D2 - Modification of Education Impact Fee Collection (Mrs. Kerekes) | ||||||||||||||||
Minutes: Speaker: Jessie Spradley - representing Clay Builders Council/NEFBA There was Board discussion in which the majority felt it important to support the builders. Mrs. Bolla felt the timing is wrong and preferred to wait until after completion of School "Y." |
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37. D3 - Authorization to Challenge the Constitutionality of HB 7069 (Mrs. Kerekes) | ||||||||||||||||
Minutes: This item was placed on the agenda at the request of the Board Attorney. Mr. D'Agata explained that districts are joining forces to be part of a collective action to challenge various aspects of HB 7069. Currently, five Boards have committed, Bay, Broward, Lee, St Lucie, and Volusia, each contributing between $10,000 to $25,000. The Boards of Orange, Dade, Hillsborough, and other counties are expected to consider their involvement by the end of August. Mr. D'Agata stated the Board should consider if it wants to be part of this challenge and contribute funds, which would give an opportunity to help shape the complaint. Each district's portion could be determined by a pro-rata share based on enrollment. Speakers:
Following Board discussion which included varying opinions, the consensus was to see where the suit stands in another month and bring the topic back on the September board agenda for further discussion. Mrs. Kerekes asked that the Board Attorney provide updates to the Board in the interim. |
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IT-Communications | ||||||||||||||||
38. C2 - Dell Purchase Agreement - Student Chromebooks (Pulled by Mrs. Studdard) | ||||||||||||||||
Previous Outcomes - Device Counts (1).pdf | ||||||||||||||||
Dell Agreement.pdf | ||||||||||||||||
Minutes: At the request of Board Member Studdard, Michael McAuley, Assistant Superintendent for Climate and Culture, shared information about how the device inventory was compiled and also how approval of this Dell Agreement will help with the device equity gap between schools. The additional devices acquired will help to implement many of the newer curriculum initiatives that we have recently put into place. |
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Human Resources | ||||||||||||||||
39. D4 - Human Resources - Special Action A | ||||||||||||||||
Special Action A 8 3 17.pdf (Confidential) | ||||||||||||||||
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IN-Curriculum and Instruction | ||||||||||||||||
40. D5 - Public Hearing to approve, as advertised, the Annual Update to the 2017-18 Student Progression Plan | ||||||||||||||||
SECONDARYEDUCATION17-18.pdf | ||||||||||||||||
elementary-education-spp-17-18.pdf | ||||||||||||||||
exceptional-student-education-17-18.pdf | ||||||||||||||||
student-progression-plan-cover-page-17-18.pdf | ||||||||||||||||
student-progression-plan-introduction-17-18.pdf | ||||||||||||||||
adult-education-17-18.pdf | ||||||||||||||||
Summary of Updates to Student Progression Plan.pdf | ||||||||||||||||
Minutes: Chairman Kerekes opened the Public Hearing. With no one present to speak, the public hearing was closed. |
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Instruction-Exceptional Student Education | ||||||||||||||||
41. D6 - Public Hearing to approve as advertised amendments to the 2016-2017 through 2018-2019 ESE Special Policies and Procedures Manual. | ||||||||||||||||
SP&P 16 17 through 18 19 DOE approved May 2017.pdf | ||||||||||||||||
SP&P signature page signed by Davis.pdf | ||||||||||||||||
Minutes: Chairman Kerekes opened the Public Hearing. With no one present to speak, the public hearing was closed. |
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Instruction-Climate and Culture | ||||||||||||||||
42. D7 - Public Hearing to approve, as advertised, revisions to 2017-18 Code of Student Conduct | ||||||||||||||||
17-18 Code of Conduct_red line version_June2017.pdf | ||||||||||||||||
Minutes: Chairman Kerekes opened the Public Hearing. Following public comments from James Otto pertaining to football injuries, the public hearing was closed. |
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School Board Attorney Remarks | ||||||||||||||||
School Board Member Remarks | ||||||||||||||||
43. Comments | ||||||||||||||||
Minutes: Board member comments were heard.
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Adjournment (8:50 p.m.) | ||||||||||||||||
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