Agenda Plus
School Board of Clay County
Teacher Inservice Center, Fleming Island High School, 2233 Village Square Parkway
Please join us at 5:45 p.m. for our Student Showcase.
June 1, 2017 - Regular School Board Meeting
Date: Jun 01 2017 (6:00 p.m.)
Student Showcase  (5:45 p.m. - Rideout Elementary School Chorus)
Invocation  (Rev. Mike Hailey, High Point Community Church)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.)
Recognitions and Awards
1. Recognize Students with Perfect Attendance, K-6, K-8, and K-12

Superintendent Davis presented certificates to the following students for their outstanding attendance:  

Kindergarten – Grade 6   (7 Years)

  • Carson Reed Perry (AES)
  • Erin Samone Wilkes (AES)
  • Timothy Gene Walker (CEB)
  • Zachary Shane Greenwood (OPE)
  • James Andrew Goslee (SBJ)
  • Caleigh Grace Roy (SPC)

Kindergarten – Grade 8   (9 Years)

  • Adrianna Leigh McKinney (WJH)

Kindergarten – Grade 12   (13 Years)

  • Thomas Rex Walker (CHS)
2. Recognize Social Studies Teachers of the Year

Kelly Watt, Curriculum Specialist, recognized the district's teachers selected for these awards which are sponsored by the Florida Council for the Social Studies:

  • Diane Matthews (PES), Clay County’s nominee for FCSS’s Outstanding Social Studies Teacher of the Year in the Elementary Division
  • Kristi Gomez (LJH), Clay County’s nominee for FCSS’s Outstanding Social Studies Teacher of the Year in the Middle School Division
  • Tina Detrick (OHS), Clay County’s nominee for FCSS’s Outstanding Social Studies Teacher of the Year in the Senior High Division
  • Jennifer Moore (CGE), Clay County’s nominee for Prentice-Hall’s Excellence in Teaching History Award
  • Lydia Santillan (RVE), Clay County’s nominee for Holt-McDougal’s Warren Tracy Beginning Teacher Award
3. Recognize the Clay County Academic Team

Susan McIntyre, Coach of the All-County Academic Team, introduced the team who finished third overall in the state of Florida:

  • Nabeel Farooq         RHS
  • Kara Parham            RHS
  • Jaeger Henderson   OHS
  • Julia Sheffler            OHS
  • John Francis              FIHS


4. Recognize Christine Jump for Community Outreach

Nicole Snyder assisted Superintendent Davis in recognizing Christine Jump, Chairman of the CCEA's Community Out-Reach Committee.  Ms. Jump received the Light Volunteer Service Award for the many hours that the CCEA as well as the students of Orange Park High School have given to the Ronald McDonald House.  

5. Recognize 2017 Wes Whiddon Scholarship Recipients

The Wes Whiddon Scholarship is awarded yearly to Clay County student athletes who played sports at the junior or high school level which attending a Clay County school.  Principal Angela Whiddon recognized the 2017 recipients.

  • Emma Weiskopf-MHS
  • Kennedy Comes-FIH
  • Corey Solomon-FIH
  • John Walsh-FIH
  • Ethan Fields-OHS
  • Michael Dickinson-KHHS
  • Liz Fogarty-CHS
  • Charlotte Cox-OPHS
  • Brandon Leporati-OPHS
  • Bridgett Flanagan-OPHS
  • Maegan Burns-RHS
6. Recognize "Say No To Drugs" Calendar Contest Winners
Say No To Drugs.pdf

On behalf of the Clay Action Coalition, Donna Wethington presented certificates and cash awards to the 2017-2018 calendar contest winners.  See attached list for names of the student winners.

7. Recognize Oakleaf High School Girls Softball Team - 2017 Class 8A State Champions
2017 Oakleaf High School Girls Softball.pdf

Principal Treasure Pickett introduced the girls softball team and congratulated them on winning the Girls' Fastpitch State Championship.  See attached list for team member names.

School Showcase  (Wilkinson Junior High School - WJH Administrative Team)
Scheduled Citizen Requests  (None)
Presentations from the Audience (Public Comment)
8. Public Comments
  • Coleen McDaniels Stoffa - School Psychologist positions 
  • Rebecca Smith -  School Food price increases 
  • Wanda Clymer - bathroom issues/GPS
Consent Agenda
9. C1 - Minutes of School Board Workshop meeting on April 25, 2017; Student Hearings on May 4, 2017; and Regular meeting on May 4, 2017
Minutes April 25 Workshop.pdf
Minutes of May 4 Regular Mtg.pdf
2017 May 4 Discipline.pdf (Confidential)
Human Resources
10. C2 - Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2017-2018 ADDENDUM
Addendum to Bargaining Teams 2017-2018.pdf
11. C4 - Advertise Changes to School Board Policy 2.02(B) "Application Screening"
2.02(B)(10) Proposed Changes.pdf
Human Resources-Instructional
12. C5 - Renewal of University of North Florida Memorandum of Understanding/Affiliation Agreement with Clay County School Board - SPRINT teachers
Affilitation Agreement MOU UNF 6 2017.pdf
13. C6 - Three year extension of current Affiliation Agreement - University of Southern California and School District of Clay County.
Extension of Affiliation Agreement - USC 6 2017.pdf
Instruction-K-12 Academic
14. C9 - Approval of Out of County Student Travel
June 2017 - Student Travel.pdf
Instruction-Professional Development
15. C10 - Approval of Certified Leadership Coaching (The University of Florida, Lastinger Center for Learning)
Coaching Proposal 2017-2018 (2) FINAL.pdf
16. C11 - Summer 2017 Principal Institute
TNTP Prof Dev for Principal Institute.pdf
17. C12 - Daily Hours for Teachers and Students for School Year 2017-18
Business Affairs
18. C13 - 2017-2018 Proposed Allocation Changes
Proposed Allocation Changes - 2017-2018.pdf
19. C14 - 2016-2017 Proposed Allocation Changes
Proposed Allocation Changes for 2016-2017.pdf
20. C15 - Approve the 2017-2018 District's Property/Casualty/Active Assailant Insurance renewal submitted by Arthur J. Gallagher & Co. (broker)
CCSB Insurance Program Renewal Cost Options 2017 final 5-17-17.pdf
figues for AJG Agenda item.pdf
Business Affairs-Accounting
21. C17 - Warrants and Vouchers for April 2017
April 2017 Warrants & Vouchers.pdf
22. C18 - Budget Amendments for the Month of April 2017
April 2017 Board Impact Statement.pdf
April 2017 Budget Amendment.pdf
23. C19 - Monthly Financial Report for April, 2017
April Financials.pdf
Business Affairs-Property
24. C21 - Monthly Property Report - April, 2017 - Furniture/Equipment
Furniture-Equipment Report-April, 2017.pdf
25. C22 - Monthly Property Report - April, 2017 - AV Materials
Audiovisual Report-April, 2017.pdf
26. C23 - Monthly Property Report - April, 2017 - Software
Software Report-April, 2017.pdf
27. C24 - Monthly Property Report - April, 2017 - Vehicles
Vehicles Report-April, 2017.pdf
28. C25 - Deletion of Certain Items Report - June, 2017
Deletion Report-June, 2017.pdf
Deletion Report (Attachments)-June, 2017.pdf
29. C26 - Approve Write-Off of "Missing" Property Items for FY 2016-17
Missing Property Items FY 2016-17.pdf
Missing Property Items 2016-17 (Attachments).pdf
Business Affairs-Purchasing
30. C27 - Bids to be Awarded
Business Affairs-Insurance
31. C28 - Renewal of Employee Benefits for 2017-2018
CCDS Board Mtg 6.1.17 Update 051517 FINAL.pdf
32. C29 - Interlocal Agreement between the Clay County Board of County Commissioners and the School Board of Clay County to provide Low-Priced Diesel for Fire & Rescue Vehicles in Keystone
33. C30 - Elementary “Y” Guaranteed Maximum Price (GMP) Bid Package 1 (Site Work)
Elementary Y GMP Site Work.pdf
34. C31 - Pre-qualification of Contractors
Contractor List 6,1,17.pdf
35. C32 - Schematic/Preliminary Plans and Specifications for Elementary “Y”
Operations-Food & Nutrition
36. C20 - 2017-2018 Food & Nutrition Services Proposed Meal Price Increase
Adoption of Consent Agenda
37. Adoption of Consent Agenda
Motion to approve the Consent Agenda with the exception of Items C3, C7, C8, and C16.
Vote Results ( Approved )
Motion: Carol Studdard
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
CCEA Update  (Renna Lee Paiva)
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations
38. Third Grade Scores
SB Third Grade FSA Reading Scores.pdf

Superintendent Davis reviewed the 3rd Grade FSA Literacy Scores.  Clay scored 6th in the state reflecting a 7% increase over last year, with 70% of our 3rd grade students being promoted.  PowerPoint attached.


The following individuals were recognized for the Superintendent's Champion of Change award:

  • Sheila Gann - for her help in launching the first School Showcase
  • Kathy HIll - for her willingness to help with our district's first Controlled Open Enrollment
Discussion Agenda
Human Resources
39. D1 - Human Resources - Special Actions
Human Resources Special Action A.pdf (Confidential)
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
40. C3 - Personnel Consent Agenda - June 1, 2017 (pulled by Mrs. Kerekes)
Personnel Consent Agenda 6 1 17.pdf
Kerekes Voting Conflict.pdf

Mrs. Kerekes pulled this item to announce a conflict and that she would abstain and file the appropriate Voting Conflict form.   

Dave Broskie, Assistant Superintendent for Human Resources, noted an error on Page 10 of the Personnel Consent Agenda.  PSC as a teacher, which was listed in error,  should be removed from the mentioned administrator.   

Motion to approve with the noted correction
Vote Results ( Approved )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Abstain
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
IN-Curriculum and Instruction
41. C7 - Eureka Math (Grades 2-8) (pulled by Mrs. Gilhousen)
Eureka Math.pdf

Mrs. Gilhousen explained her reason for pulling both Eureka Math and iReady was to bring attention to the new curriculum and the processes for how they were selected.  Superintendent Davis reported these are brought as supplemental materials and are the most aligned to Florida standards.  Teachers and leaders were involved in the process and asked to review the curriculum, with varying opinions from teachers.  He emphasized that teachers are not being pushed to use the curriculum; however, the district does want teachers to understand the benefits of using the curriculum.  


Motion to approve
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Instruction-Instructional Resources
42. C8 - i-Ready- K-8 Math, K-3 Reading
i-Ready (K-3 Reading & K-8 Math).pdf

It was again clarified that the i-Ready curriculum will be used as a supplement and not a required tool for teachers.  Mr. Davis stated students will be able to work before, during, after school, and at home with  i-Ready.   The district is in the process of working with  the Technology Department to get 6-7 computers in every classroom.  


Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Business Affairs
43. C16 - Review & Approve the renewal of the District's third party adjusters, Johns Eastern Company
Clay Schools Addendum11 (002).pdf

Dr. Susan Legutko, Assistant Superintendent for Business Affairs, explained this 3-year agreement with Johns Eastern and the changes to costs.  There is no increase for Year 1 or 2, and only slight increases during Year 3.  


Motion to approve the renewal including Addendum Number XI
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
School Board Attorney Remarks
School Board Member Remarks

School Board comments were heard.  


In the way of business, Mrs. Condon agreed to continue to serve as the Board's FSBA Legislative Delegate, and Mrs. Bolla will serve as the Alternate.  


Adjournment  (8:36 p.m.)
Superintendent of Schools School Board Chairman