Agenda Plus
School Board of Clay County
September 6, 2018 - Regular Meeting - Public Hearing on the Budget
Date: Sep 06 2018 (6:00 p.m.)
Invocation  (Pastor Ian Combs, Celebration Church Orange Park Campus)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.)
Public Hearing on the Budget
1. Review the 2018-2019 Final Millage, Rolled-Back Rate Calculation, and the 2018-2019 Budget (All Funds)
Budget FInal ESE 139.pdf
2018-2019 Final Budget Summary.pdf
2018-2019 FINALfinaL Budget 9-6-18.pdf
Minutes:

Dr. Susan Legutko, Assistant Superintendent for Business Affairs, used a visual presentation to review the final budget, all funds, totaling $398,560,663.  She reviewed the rollback calculation and final proposed millage levies for 2018-2019 along with the amount of money each mill levy will generate for Clay County.  

2. Public Hearing for Comments on the 2018-2019 Budget and Millages
Minutes:

The Chairman opened the public hearing.  With no one present to speak to the budget, the public hearing was closed.

3. Adopt the 2018-2019 Required Local Effort Mill Levy
Motion
That the Clay County School Board adopt the 2018-2019 final proposed required local effort mill levy of 3.933 with a proposed amount to be raised of $46,922,471. The RLE millage includes basic RLE of 3.930 and a prior period adjustment millage of .003.
Vote Results ( Approved )
Motion: Betsy Condon
Second: Janice Kerekes
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
4. Adopt the 2018-2019 Basic Discretionary Operating Mill Levy
Motion
That the Clay County School Board adopt the 2018-2019 final proposed basic discretionary millage of .748 with a proposed amount to be raised of $8,923,979.
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
5. Adopt the 2018-2019 Local Capital Improvement Fund Mill Levy
Motion
That the Clay County School Board adopt the 2018-2019 final proposed capital outlay millage of 1.500 with a proposed amount to be raised of $17,895,679.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
6. Adopt the 2018-2019 Total Mill Levy
2018-2019 Mill Levies.pdf
Motion
That the Clay County School Board adopt the 2018-2019 final proposed total millage which equals 6.181 with a total amount to be raised of $73,742,129. The total millage rate to be levied is above the roll back rate by .98%.
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
7. Adopt the Final 2018/19 – 2022/23 Educational Facilities Plan
FINAL 1819 EFP.pdf
Motion
That the Clay County School Board approve the 2018-2019 five year Educational Facilities Plan.
Vote Results ( Approved )
Motion: Betsy Condon
Second: Janice Kerekes
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
8. Adopt the Budget (All Funds) for 2018-2019
2018-2019 Final Budget Summary.pdf
Motion
That the Clay County School Board adopt the final budget for the 2018-2019 school year as follows: General Operating in the amount of $312,814,767; Special Revenue Budget in the amount of $37,017,493; Debt Service Budget in the amount of $5,878,364; Capital Outlay Budget in the amount of $42,850,040, for a total Final Budget of $398,560,663.
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
9. Resolution #19-03 Florida Department of Education Resolution Determining Revenues and Millages Levied
ese524-resolution-3 (1).pdf
Motion
Motion to approve Resolution #19-03 determining the Final Revenues and Millages levied for the fiscal year 2018-2019.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
10. Resolution #19-04 Adopting the 2018-2019 Final Budget
Resolution 19-04 Adoption of the Final Budget.pdf
Motion
Motion to approve Resolution #19-04 adopting the Final 2018-2019 Budget.
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Student Showcase  (None)
Recognitions and Awards
11. Signing of the Ratified Clay County Education Association Contract
CCEA ARTICLE XXX TERMS OF AGREEMENT.pdf
Minutes:

The President of the Clay County Education Association, Renna Lee Paiva, and the School Board Chair, Carol Studdard, signed the fully ratified collective bargaining agreement which will be effective from the date of ratification on August 6, 2018, through June 30, 2020.

12. Signing of the Ratified Clay Educational Staff Professional Association Contract
CESPA ARTICLE XIX TERM OF AGREEMENT.pdf
Minutes:

The President of the Clay Educational Staff Professional Association, Teresa Dixon, and the School Board Chair, Carol Studdard, signed the fully ratified collective bargaining agreement which will be effective from the date of ratification on August 17, 2018, through June 30, 2019.

13. Recognition of Clay County Chamber of Commerce
Minutes:

Superintendent Davis recognized Tresa Calfee, Bob Olson, and the Clay County Chamber as a Champion of Change for hosting an outstanding 2018 Teacher Expo and supporting the work of Clay County teachers.

Presenters  (None)
School Showcase  (Tynes Elementary School - Laura Fogarty, Principal)
Presentations from the Audience (Public Comment)
14. Public Comments
Minutes:
  • Ann Wiggins - salary supplement for Superintendent
  • Patricia Shaffer - budget presentation and operational expenses;
  • Jenifer Burghart - recent elections;
  • Kathleen Moeller - salary supplement for Superintendent;

Note for the record:  Chairwoman Studdard announced that there were problems with Comcast and intermittent airing of tonight's meeting.

 

 

 

Consent Agenda
Superintendent
15. C1 - Minutes of School Board Workshop on July 23, 2018; Special Meeting on July 23, 2018; Special Meeting on July 31, 2018,; and Regular Meeting on August 2, 2018.
July 23 Workshop Minutes.pdf
July 23 Special Meeting Minutes.pdf
Jul 31 Special Meeting Minutes.pdf
Aug 2 Regular Meeting Minutes.pdf
School Board Attorney
16. C2 - Consideration of proposed settlement of all claims against the School Board by Plaintiff in Asencio v. Clay County School Board, et al., Fourth Judicial Circuit in and for Clay County, Florida, Case No. 2016-CA-00078
Settlement and Release Agreement Asencio.pdf
Approved Agreement signed by Board Chair.pdf
Information and Technology Services
17. C3 - Interlocal Agreement between the School Board and Board of County Commissioners of Clay County for use of the Educational and Governmental (EG) Comcast Channel 260
190052 Comcast - Interlocal Agreement with BCC.pdf
Interlocal with BCC EG Channel signed by Board Chair 9.6.18.pdf
18. C4 - 2018-2019 Uniform Statewide Assessment Calendar
Option #3_ Clay - K12UniformAssessmentCalendar18-19.pdf
Human Resources
19. C5 - Personnel Consent Agenda - September 6, 2018
Personnel Consent Agenda 9 6 2018.pdf
20. C6 - Best and Brightest Florida Statute Review
Best and Brightest 2018 2019 attachment.pdf
21. C7 - Approve Advertisement and Notice of Intent to adopt proposed amendments to School Board Policy 2.36: Firearms and Chemical Weapons.
S. B. Policy 2.36 Firearms and Chemical Weapons.pdf
NOTICE OF APPROVAL TO ADVERTISE SB Policy 2.36.docx - Google Docs.pdf
22. C8 - Complete Salary Schedule 2018-2019
COMPLETE SALARY SCHEDULE Pending Bd Approval 18 19.pdf
Instruction-Career and Technical Education
23. C9 - CTE Out of State and Overnight Field Trips
FT board backup 9-6-2018.pdf
24. C10 - USI STEM Curriculum & Certification Agreement
19033 Unmanned Safety Final 2018.pdf
25. C11 - School Affiliation Agreement between CCSD and Orange Park Medical Center
Orange Park Medical Center 2018.pdf
26. C12 - VyStar Academy of Business at Clay High School
Vystar CU Agreement - CTE.pdf
Instruction-K-12 Academic
27. C13 - Approval of Out of County Student Travel - K-12 Academic
Sept 2018 - Student Travel.pdf
28. C14 - 2018-19 Dual enrollment Articulation Agreement Between District School Board of Clay County and District Board of Trustees St. Johns River State College
Sept 2018 - 2018-19 SJRSC Dual Enrollment Agreement.pdf
29. C15 - 2018-19 Collegiate High School Contract Between Clay County School Board and District Board of Trustees of St. Johns River State College
Sept 2018 - 2018-19 SJRSC Collegiate Agreement.pdf
30. C16 - Agreement Between the School Board of Clay County and AMI Kids
Sept 2018 - AMI Contract.pdf
Instruction-Professional Development
31. C17 - Clay Charter Academy Request for Title IIa Funds
Clay Charter Academy Kagan Request (1).pdf
190045 Clay Charter Acad.pdf
32. C18 - The New Teacher Project: TNTP Leadership Development
33. C19 - Master Inservice Plan
2018-2019 MIP V.2 (1).pdf
34. C20 - Walden University Inter-Agency Agreement
190046 b Walden University.pdf
Business Affairs
35. C21 - Proposed Allocation Changes for 2018-2019
Allocation Summary - September 6, 2018.pdf
36. C22 - NSF WRITE OFF PERMISSION
Business Affairs-Accounting
37. C23 - Budget Amendment for the Months of November 2017, December 2017, January 2018, February 2018, March 2018, April 2018, May 2018, June 2018
Budget Amendments Nov, Dec, 2017 & Jan thrugh June 2018.pdf
38. C24 - Superintendent's Annual Financial Report for the FYE 6-30-2018
ESE 348 Board Meeting.pdf
C24 PC34_1718.pdf
C24 Property Reports.pdf
Business Affairs-Property
39. C25 - Deletion of Certain Items Report - August, 2018
Deletion Report-August, 2018.pdf
Operations
40. C26 - Restated Interlocal Agreement for Emergency Shelters in Clay County between the Clay County School Board and the Clay County Board of County Commissioners.
BCC Interlocal Agreement Emergency Shelters.pdf
Operations-Facilities
41. C27 - Pre-qualification of Contractors
Table for Board Backup Contractor Prequal, 9.6.18.pdf
42. C28 - County-Wide Mechanical/Electrical Engineer Contract Award 2018/19
Mechancial.Electrical Engineer Contract County-Wide 18.19.pdf
43. C29 - Change Order #1 for Middleburg Elementary School Restroom Renovation
ChgOrder1, MBE Restroom Renovation.pdf
44. C30 - Substantial Completion of Orange Park Elementary School Kitchen Renovation
Substantial Completion OPE Kitchen Renovation.pdf
45. C31 - Substantial Completion of Middleburg Elementary School Restroom Renovation
Substantial Completion MBE Restroom Renovation.pdf
46. C32 - Change Order #4 for Fleming Island High School AICE Testing Facility
CngOrder4, FIH AICE Testing Facility.pdf
47. C33 - Clay County Utility Authority Close-Out Documents for Discovery Oaks Elementary School (Elementary “Y”)
Closeout documents DOE.pdf
48. C34 - Substantial Completion of Discovery Oaks Elementary School (Elementary School “Y”)
Substantial Completion Form - DOE.pdf
49. C35 - Change Order #7 (Direct Purchasing) for Discovery Oaks Elementary School, Elementary School “Y”
CngOrder7, DOE Elementary School Y.pdf
50. C36 - Change Order #6 for Discovery Oaks Elementary School, Elementary School “Y”
CngOrder6, DOE Elementary School Y.pdf
Adoption of Consent Agenda
51. Adoption of Consent Agenda
Motion
Motion to approve the Consent Agenda
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
CCEA Update  (Renna Lee Paiva)
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations
52. Revenue Presentation
SB September 2018_Superintendent Update.pdf
Minutes:

Superintendent Davis thanked the voters for approval of the increased ad valorem tax.  He noted that the favorable results show that education is important to the Clay County community.  Mr. Davis stated that he plans to give an annual report to the public to show the return on their investment.  He noted that the figures included in his presentation are only first-draft figures for projected financial impacts of the millage increase.  

Superintendent Davis concluded his presentation by recognizing Renna Lee Paiva as a Champion of Change for helping to assist with a flawless opening of the 2018-19 school year.

 

Discussion Agenda
School Board Member
53. D1 - Salary Supplement for the Superintendent of Schools (Mrs. Bolla)
Superintendent Salary Supplement Information 09 2018.pdf
Human Resources
54. D2 - Human Resources - Special Action A
Special Actions A 9 6 2018.pdf (Confidential)
Motion
Motion to approve the special action
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
School Board Attorney Remarks
School Board Member Remarks
55. Comments
Minutes:

The FSBA Legislative Committee will be meeting on September 20, 2018, however, neither the Board's liaison (Mrs. Bolla) nor the alternate (Mrs. Kerekes) are able to attend the meeting due to prior commitments.  Mrs. Studdard will notify FSBA if another Clay County board member is able to attend. 

Mrs. Studdard announced a brief executive session immediately following tonight's board meeting.

Board member comments included the following:

  • the flawless opening of the 2018-19 school year
  • kudos to bus drivers
  • a review of the superintendent's salary (A workshop was requested in the next two months.)
  • new school, Discovery Oaks Elementary, built debt-free 
  • WJH community partnership farm share event 
  • the success of millage increase
Adjournment  (7:44 pm)
Superintendent of Schools School Board Chairman