Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island, FL
June 1, 2023 - Regular School Board Meeting
Date: Jun 01 2023 (6:00 p.m.)
Student Showcase  (None)
Invocation  (Pastor Mason Dorsey, Trinity Community Church-Fleming Island)
Pledge of Allegiance
Call to Order  (Present: Erin Skipper, District 1; Mary Bolla, District 2, Beth Clark, District 3; Michele Hanson, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie)
Recognitions and Awards
1. Recognize Students with Perfect Attendance, K-6, K-8, and K-12
Minutes:

Superintendent Broskie recognized students with perfect attendance K-6, K-8, and K-12.  These students have been present in school, with no absences or tardies, for 7 years, 9 years, or 13 years.

Kindergarten - 6th Grade (7 years)

  • Joseph Erickson (Rideout Elementary)
  • Jaden Lee (Wilkinson Elementary)

Kindergarten - 8th Grade (9 years)

  • Cadence Bandor (Lake Asbury Junior)

Kindergarten - 12th Grade (13 years)

  • Timothy Walker (Clay High)
2. Recognize Recipients of Superintendent's Florida Pre-Paid Scholarships
Minutes:

Superintendent Broskie recognized recipients of Superintendent's Florida Prepaid Scholarship winners as follows:

  • Zoey Watson (Rising Kindergartener) - 2023 Florida Prepaid Superintendent Scholarship Art Contest award of $1,000 in a Florida Prepaid 529 savings account
  • Cathleen Kivett Smith (Graduating Senior) - 2023 Florida Prepaid Superintendent Scholarship Essay Contest award of a 2-year college scholarship valued at $8,000
3. 2023-2024 Drug Free Schools Calendar Winners
Minutes:

Donna Wethington, Executive Director, Clay Action Coalition, recognized the winners of the 2023 Drug-Free Schools Prevention Calendar.  Their artwork will be showcased in the 2023-2024 Drug-Free calendar.

  • Amelia Harris (5th - Orange Park Elementary) - Front cover
  • Gabriella Garcia (5th - Orange Park Elementary) - Inside Cover
  • Haven Tomalis (3rd - Orange Park Elementary) - August
  • Gianna AP (4th - Tynes Elementary) - September
  • Daltynn Lee (5th - Middleburg Elementary) - October
  • Jenner Moses (2nd - Thunderbolt Elementary) - November
  • Avanni Vega (K - Coppergate School of the Arts) - December
  • Emma Winkle-Ballard (1st - Coppergate School of the Arts) - January
  • Hailey Nalepa (6th - Shadowlawn Elementary) - February
  • Olivia McDonald (4th - Coppergate School of the Arts) - March
  • Meggie Liu (K - Orange Park Elementary) - April
  • Brooke Wern (3rd - Thunderbolt Elementary) - May
  • Lila Mathis (2nd - Orange Park Elementary) - June
  • Natalie Patrone (6th - Coppergate School of the Arts) - July
4. Recognize Winners of the 2023 Math Field Day
Minutes:

April Shipley, Elementary Math Curriculum Coach, recognized the winners of the 2023 Math Field Day as follows:

Fourth Grade

1st Place - R.M. Paterson Elementary

  • Avryl Akers
  • Stanley Hon
  • Brandon Hohrath
  • Finlay Cusick
  • Elizabeth Longworth
  • John Sikes

2nd Place - Orange Park Elementary (tie)

  • Cohen Cook
  • Lydia Cunningham
  • Elene Hellmuth
  • Brooklyn Watt
  • Maya Westfall
  • Chloe Williamson

2nd Place - Thunderbolt Elementary (tie)

  • Chloe Barrett
  • Grayson Moore
  • Jensen Lauer
  • Ralph MacKritis
  • Wriston Senna
  • Matthew Thompson

3rd Place - Swimming Pen Creek Elementary

  • Davey Gornewicz
  • Khloe Buckler
  • Alaric Brock
  • Payton Burns
  • David Foster
  • Wynn Weeks

Fifth Grade

1st Place - R.M. Paterson Elementary

  • Nathan Hancock
  • Wyatt Lundy
  • JonJon Nosse
  • Ella Weflen
  • Alan Stevenson
  • Kian Summerlin

2nd Place - Lake Asbury Elementary

  • Logan DeMartinis
  • Shane Espaldon
  • Jacob Cormier
  • Ashby Combs
  • Michael Pollard
  • Jayden Sparrow

3rd Place - Fleming Island Elementary

  • Lucas Harrell
  • Colton Gall
  • James Judycki
  • Jiro Untivero
  • Bella Hartzell
  • Ansley Sandefer

Sixth Grade

1st Place - Orange Park Elementary

  • Josue Ybarra Verenzuela
  • Miguel Sanchez
  • Smir Abosini
  • Aidan Watt
  • Jaeden Sims
  • Addison McGarva

2nd Place - Thunderbolt Elementary

  • Karas Boktor
  • Carlo Beam
  • Eve Schlotthauer
  • Jeter Slaymon
  • Ashley Warner
  • Braden White

3rd Place - Fleming Island Elementary

  • Tripp Patin
  • Graham Sauer
  • Darla Hartzell
  • Daniel Watkins
  • David Watkins
  • Blake Wiggains

Muggins Winner

  • Aubrey Dale (W.E. Cherry Elementary)
5. Recognition of FHSAA State Championship Boys Weightlifting Winners
Minutes:

John Sgromolo, Coordinator of District Athletics, recognized winners of the FHSAA State Championship Boys Weightlifting as follows:

Fleming Island High School

  • Kevin Reyes - Individual State Champion
  • Tyler Beverly - Individual State Champion
  • Jered Rhodes - Individual State Champion
  • Zach Davis - Individual State Champion
  • Tyler Williams
  • Braden Cunningham
  • Gage Isbell
  • Nico Cruz
  • Josh Pereira

Keystone Heights High School

  • Brian Overton - Individual State Champion
  • Larry Jeffries III - Individual State Champion
  • Colton Hollingsworth
  • Jed Tisdale
  • Declan Shine 
  • Reid Begue
  • Wyatt VanZant
  • Sam Ulsch
  • Davin Adams 
  • Landon Hovsepian
  • Bryar Schenck
  • Dakota Roper 
  • Bryson Wester
  • Jaydon Goodman
  • Tyeler Rozier
  • Jackson Herman 
  • Brayden Wester 
  • Tyler Duncan 

 

6. Recognize Social Studies Teachers of the Year
Minutes:

Mary Owen, Social Studies Specialist, and Stephanie Navarro, Social Studies Curriculum Coach, recognized the following Social Studies Teachers of the Year, sponsored by the Florida Council for Social Studies, for their facilitation and inspiration of student learning in grades K-12:

  • Stacey Jeffries (Charles E. Bennett) - Clay County's nominee for FCSS's Outstanding Social Studies Teacher of the Year in the Elementary Division
  • Jennifer Brymer (Keystone Heights High) - Clay County's nominee for FCSS's Outstanding Social Studies Teacher of the Year in the Middle School Division
  • Rita Peterson (Clay High) - Clay County's nominee for FCSS's Outstanding Social Studies Teacher of the Year in the Senior High Division
  • Justin Daniels (Orange Park High) - Clay County's nominee for the Excellence in Teaching History Award
  • Breyana Stilts (Middleburg High) - Clay County's nominee for the Warren Tracy Beginning Teacher Award
  • Michael Taft (Green Cove Springs Junior) - Clay County's nominee for Clay Civics Champion Award

Mr. Daniels and Ms. Stilts are in the process of completing their paperwork as they compete for state awards, which will be announced in October.

7. Ceremonial Signing of the Ratified Fraternal Order of Police, Florida State Lodge Contract
Minutes:

Brenda Troutman, Assistant Superintendent of Human Resources, Kenneth Wagner, Police Chief Clay County District Schools, J. J. Dixon, Fraternal Order of Police, John Revis, Labor Council Chief of Staff for FOP, Chapter President Mike Tucker, Vice President Christopher Kesting, Middleburg High School, and Treasurer Rob Troxel, Orange Park High School, participated in a ceremonial signing of the ratified Fraternal Order of Police, Florida State Lodge, and Clay County District Schools contract.

Presenters
School Showcase  (None)
Presentations from the Audience (Public Comment)
8. Public Comment
Minutes:

Public Speakers:

  • Bruce Friedman 
  • Victoria Tompkins 
  • Summer Grace
  • Madison Hilt
  • DeAnn Dockery 
  • William Whigham
  • Cherie McKay
  • Judith Chapple
Consent Agenda
Superintendent
9. C1 - Minutes of School Board Workshop and School Board Special Meeting on March 25, 2023; Student Discipline Hearings and Regular Meeting on May 4, 2023
2023 Apr 25 Workshop.pdf
2023 Apr 25 Special Mtg.pdf
2023 May 4 Regular Mtg.pdf
2023 May 4 Student Hearings.pdf (Confidential)
Human Resources
10. C2 - Personnel Consent Agenda
Personnel Consent Agenda 6.1.2023.pdf
Instruction-Academic Services
11. C3 - Daily Hours for Teachers and Students for School Year 2023-24
CCSD School-hours-2023-2024.pdf
12. C4 - K-12 Academic Services Out of State and Overnight Student Travel
June 2023 Student Travel.pdf
13. C5 - Approval to Advertise and Notice of Public Hearing to Approve Modifications to the 2022-2023 Student Progression Plan
Approval to Advertise Notice of PH Student Progression Plan.pdf
Student Progression Plan 2023 - 2024-Board DRAFT .pdf
Summary of Changes - 23-24 SPP.pdf
14. C6 - Approve Interlocal Agreement Between The School Board of Clay County, Florida and Rolling Hills Community Development District Regarding Usage of District Recreational Facilities.
The Clay High School Swim Team Pool Use Interlocal Agreement (2023) (3).pdf
Instruction-Adult Education
15. C7 - 2023-24 Interagency Agreement Between the School Board of Clay County, Florida and the Department of Military Affairs; State of Florida
230143 FLYCA Adult Ed Interagency Agreement.pdf
Executed 230143 FLYCA_Adult Ed.pdf
Instruction-Professional Development
16. C8 - Affiliation Agreement between Clay County District Schools and Central State University (CSU).
230126 Central State Univ MOU.pdf
CSU 6.1.2023.pdf
17. C9 - Affiliation Agreement between Clay County District Schools and Florida Gateway College (FGC).
230115 FL Gateway College (1).pdf
18. C10 - Affiliation Agreement between Clay County District Schools and Oklahoma State University (OSU).
230130 Oklahoma State Univ MOU.pdf
19. C11 - Affiliation Agreement between Clay County District Schools and University of Phoenix (UoP).
230108 Univ of Phoenix (1).pdf
UoP 6.1.2023.pdf
IN-SEDNET
20. C12 - Ratify 230122 Lutheran Services Florida Standard Agreement with the School Board of Clay County, FL-SEDNET
230122 Lutheran Services Amendment 108.pdf
Business Affairs
21. C13 - Proposed Allocation Changes for 2022-2023
06.01.23 - 22 23 Allocation Summary.pdf
22. C14 - Proposed Allocation Changes for 2023-2024
06.01.23 - 23-24 Allocation Summary (1).pdf
Business Affairs-Accounting
23. C15 - Monthly Financial Reports for April, 2023
April 2023 Monthly Board Financial Report.pdf
April 2023 Monthly Board Property Report.pdf
Contracts $50,000 - $100,000 Signed by Superintendent.pdf
24. C16 - Budget Amendment Report for April 30, 2023
Budget Amendment April 2023.pdf
Business Affairs-Property
25. C17 - DELETION OF CERTAIN ITEMS REPORT MAY, 2023
DELETION OF CERTAIN ITEMS REPORT MAY, 2023.pdf
Business Affairs-Purchasing
26. C18 - BID Renewal
27. C19 - BID Award
Operations
28. C20 - Appointments for the Citizens Oversight Committee
Citizens Advisory Committee_1_June_23.pdf
29. C21 - Brightly Contract Agreement - Facility Asset Management Software
230144 Brightly Software (1).pdf
Operations-Facilities
30. C22 - Resolution to Dispose of Relocatable Buildings at Keystone Heights Elementary School
Resolution to Dispose of Relocatables 6.1.23.pdf
31. C23 - Purchase Agreement for Four (4) Relocatable Buildings at Keystone Heights Elementary School
Purchase Agreement for Relocatables.pdf
32. C24 - Purchase Agreement for Four (4) Sets of Ramps and Stairs at Keystone Heights Elementary School
Purchase Agreement for Ramps and Stairs.pdf
33. C25 - Change Order #3 for Clay High School Restroom Renovations
CO #3 CHS Restroom Renovation.pdf
34. C26 - Change Order #1 for Middleburg High School Cafeteria Expansion
CO #1 MHS Cafeteria Expansion.pdf
35. C27 - Change Order #6 for Orange Park High School Stadium Repair/Replacement
CO #6 OPH Stadium Repair.Replacement.pdf
36. C28 - Prequalification of Contractors
Table for Board Backup Contractor Prequal, 6.1.23.pdf
37. C29 - Ridgeview High School Roof Repair/Replacement Building 2 Contract Award
RHS Roof Repair.Renovations - Building 2 Bid Tab.pdf
RHS Roof Contractor Executed Contract.pdf
38. C30 - Change Order #1 (Direct Purchasing) for Wilkinson Elementary School Kitchen/Cafeteria Renovations (Freezer/Cooler Replacement/Ceiling)
Change Order #1 (Direct Purchasing) WES Kitchen Cafeteria Renovations.pdf
39. C31 - Change Order #1 (Direct Purchasing) for Ridgeview Elementary School Roof Repair/Replacement Buildings 1, 2, & 3 - Shingles and Kitchen/Cafeteria Renovations
Change Order #1 (Direct Purchasing) RVE Roof Repair Replacement and Kitchen Cafeteria Renovations.pdf
40. C32 - Change Order #5 for Middleburg Transportation Facility Fuel System Repair/Replacement
CO #5 MB Transportation Fuel System Repair.Replacement.pdf
41. C33 - Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Fleming Island High School Replace Batting Practice Building (Erosion)
Adoption of Consent Agenda
42. Adoption of Consent Agenda
Motion
Motion to Adopt Consent Agenda
Vote Results ( Approved )
Motion: Mary Bolla
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
CCEA Update  (Victoria Kidwell)
CESPA Update  (Lonnie Roberts)
Superintendent's Update and Presentations
43. Superintendent's Update
Minutes:

Superintendent Broskie shared the attached visual presentation, highlighting the following:

  • 2023 Graduation
  • Summer Learning Program
  • Summer Meals Program
  • Preparing for 2023-2024
  • Upcoming Events
Discussion Agenda
School Board Member
44. D1 - Public Hearing to Approve as Advertised Proposed School Board Policy 1.16, "Designation of User Gender for Bathrooms/Restrooms, Locker Rooms and Dressing Rooms"
Proposed SB Policy 1.16 Use of Designated Accommodations.pdf
Legal Adv Notice of PH for SB Policy 1.16 Designation of User Gender for Bathrooms etc..pdf
Minutes:

Chair Gilhousen opened the public hearing.  With no one coming forward to speak to the item, the public hearing was closed.

Following the motion and second, Mrs. Bolla expressed her concern with the policy having a punishment attached to it that may serve to punish some of the most vulnerable students who have not had necessary support, pushing them further into vulnerability.  She commented that, because the governor has signed this into law, our policies must be based on that law and requested that any single-use restroom be labeled "restroom" with no gender specificity.  She emphasized the need to realize the differences in the student population and view those differences with open minds.

Mrs. Skipper commented that students (children) do not always make the right decisions and this matter pertains to the safety of all students no matter the viewpoint one may have.

Mrs. Hanson requested and received confirmation from Bruce Bickner, School Board Attorney, that the proposed policy accurately reflects the law and will satisfy the April 1, 2024 reporting requirements.  The proposed policy does codify what has been put in place as practice.  The State Board of Education should provide a rule by January 1, 2024, and Mr. Bickner advised that the future rule may serve to alter the ground, requiring an amendment of the proposed policy.  Mrs. Hanson supports engaging the community's ideas to provide redress from this policy. 

Motion
Motion to Approve as Advertised Proposed School Board Policy 1.16, "Designation of user Gender for Bathrooms/Restrooms, Locker Rooms"
Vote Results ( Approved )
Motion: Erin Skipper
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
Human Resources
45. D2 - Human Resources Special Action A
Special Action A 6.1.2023.pdf (Confidential)
Motion
Motion to Approve Human Resources Special Action A
Vote Results ( Approved )
Motion: Mary Bolla
Second: Erin Skipper
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
46. D3 - Human Resources Special Action B
Special Action B 6.1.2023.pdf (Confidential)
Motion
Motion to Approve Human Resources Special Action B
Vote Results ( Approved )
Motion: Erin Skipper
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
47. D4 - Human Resources Special Action C
Minutes:

There was no Human Resources Special Action C.

Business Affairs
48. D5 - Public Hearing to Approve as Advertised Revisions to Use of Facilities & Grounds Manual
Proposed Facility Use 3.3.23.docx
Legal Adv. PH Proposed Revisions to Use of Facilities & Grounds Manual.pdf
Minutes:

Chair Gilhousen opened the public hearing.  With no one coming forward to speak to the item, the public hearing was closed.

Motion
Motion to Approve as Advertised Revisions to Use of Facilities & Grounds Manual
Vote Results ( Approved )
Motion: Beth Clark
Second: Mary Bolla
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
School Board Attorney Remarks  (None)
School Board Member Remarks
49. School Board Member Comments
Minutes:

Mrs. Skipper requested a safety and security (shade) meeting, and this will be added to the June 20, 2023 board workshop.  She believes the library associations and unions are responsible for the current library book predicament but provided assurance that inappropriate books will be removed.  She supports teachers having a voice and thanked administrators for their efforts.

Mrs. Clark supports the bathroom policy as a matter of common sense and safety in support of the governor's intent to stop those who create problems.  She wants all books to be reviewed prior to returning them to shelves, whether in classroom libraries or media centers and lamented the lack of a penalty for publishers who sent inappropriate materials to schools.

Mrs. Hanson requested information re the scope and process of logging all books into the Destiny system.  Mr. Broskie advised that approximately 50% of books have been logged into Destiny, and this will include all books in both classroom and school libraries.  Mrs. Hanson distributed some information packets and would like to engage in further discussion on book procedures at a future workshop.  She noted the importance of graduation and enjoyed participating in that event.

Mrs. Bolla pointed out that parents in Clay County have always had the opportunity to say no and that it is a parent's right to choose.  She noted the incredible work done by the Dolly Parton Imagination Library and appreciated an ice cream treat at Swimming Pen Creek Elementary.  She extended appreciation to the public speakers who allow the understanding of multiple perspectives on an issue.

Mrs. Gilhousen requested thoughts from fellow board members on how they wish to proceed with continued efforts to retain a school board attorney.  After a thorough discussion of the options, it was determined that Human Resources will re-initiate discussions to assess the interest of a previously considered candidate, post the job opportunity again in multiple locations, and consider retaining a head hunter if this option is not cost prohibitive.  Interviews will be scheduled for June 20, 2023.

There was brief discussion of Mrs. Skipper's proposed policy re student surveys and it was then determined to continue the discussion of that policy at a future time.

Adjournment  (8:43 p.m.)
Superintendent of Schools School Board Chair